A framework for promoting and evaluating “Kayoi-no-ba” initiatives according to the Plan-Do-Check-Action cycle: The ACT-RECIPE framework

Objective In 2019, the Ministry of Health, Labour and Welfare emphasized the importance of promoting “Kayoi-no-ba” (or “places to go”) initiatives according to the Plan-Do-Check-Action (PDCA) cycle. However, it proposed no specific promotion measures or standardized evaluation frameworks. This study is intended to propose a framework for local government officials to promote and evaluate “Kayoi-no-ba” initiatives according to the PDCA cycle.Methods The working group (WG) conducted a narrative review of research and extracted evaluation models and indicators that could be used to create the framework. The co-researcher review committee discussed a draft framework prepared by the WG, and the WG revised it based on the discussion; this process was repeated four times. Using the completed framework, we calculated the score of the “Kayoi-no-ba” initiatives in 50 Tokyo municipalities and conducted regional correlation analyses on the relationship between the score of the “Kayoi-no-ba” initiatives in 50 Tokyo municipalities and the number of “Kayoi-no-ba” per 1,000 older persons.Results The completed framework (named “ACT-RECIPE” by rearranging the underlined characters below) comprised the following six evaluation phases: (1) Comprehension: understanding the key lessons around disability and frailty prevention, and the necessity for “Kayoi-no-ba”; (2) Research and Planning: clarifying the current status of “Kayoi-no-ba,” the strengths of the community, and the issues to be addressed through a community assessment, and developing a plan to resolve the issues; (3) Team Building and Collaboration: building a team by collaborating with organizations to solve problems; (4) Implementation: implementing the initiatives necessary to solve problems; (5) Evaluation: verifying changes in output and outcome indicators from the initiatives; and (6) Adjustment and Improvement: re-examining plans, teams, content, and goals based on the evaluation results. In these six phases, we designated 10 core items and accompanying subitems. The median score rate of the ACT-RECIPE framework in 50 municipalities was 75% for “Comprehension,” 61% for “Research and Planning,” 69% for “Team Building and Collaboration,” 64% for “Implementation,” 31% for “Evaluation,” and 56% for “Adjustment and Improvement,” and the mean ACT-RECIPE score rate was 57%. A significant positive correlation (rs=0.43, P=0.002) was observed between the ACT-RECIPE mean score rate and the number of “Kayoi-no-ba” per 1,0