Mobile device application for managing media and media devices

A system, method and apparatus for maintaining the location of a removable data medium once that removable data medium has been taken off-line is provided. Such a capability is provided by a mobile device that includes a data transmission mechanism configured to transmit the identity of a data medium and an identity of the location of that data medium. The transmission from the mobile device is received by a web service module that provides the data medium identity and the identity of the location of the data medium to a data store. In one embodiment, the data store comprises an identification of each of a plurality of data media, the status of each of the data media indicating whether that data medium is on or off-line, and if off-line the identity of the location of the off-line data medium.